Privacy policy

Privacy policy for job applicants

  1. controller

Your personal data controller is Balcia Insurance SE, hereinafter referred to as Balcia, registered in Latvia with the registration number 40003159840, legal address K. Valdemara Street 63, Riga, LV-1010, Latvia.

Phone: +37167030500

Fax: +37167030501

E-mail:

We operate in:

  • Latvia

Phone: 82222,

+37126082222

E-mail:

  • Lithuania through Balcia Lithuania branch, registration number 304498010, address Perkūnkiemio street 5, Vilnius, LT-12129

Phone: +37052000630

E-mail:

  • Poland through Balcia Poland branch, registration number KRS: 0000493693, NIP: 108 001 65 34, REGON: 147065333, address Al. Jerozolimskie 136, 02-305 Warszawa.

Phone: +48222703100

E-mail:

  • Germany through Balcia Germany branch, registration No. HRB 49268, address Senefelder Str.17, 63322 Rödermark.

Phone: +49 (0) 06074 91765 0

E-mail:

  • France under the principle of Freedom of Services (FoS)

Phone: +37167030500

E-mail:

  • Spain under the principle of Freedom of Services (FoS)

Phone: +37167030500

E-mail:

  • Italy under the principle of Freedom of Services (FoS)

Phone: +37167030500

E-mail:

  1. HOW TO CONTACT OUR Data protection officer?

If you have any questions related with personal data processing done by Balcia, you can contact our data protection officer by sending an e-mail to or by calling +37167030500.

  1. WHY DO WE PROCESS YOUR PERSONAL DATA?

Balcia may process your personal data when processing is necessary for:

  • your identification;
  • taking steps prior to entering into an employment contract;
  • compliance with a legal obligation to which Balcia is subject, e.g. compliance with the requirements of supervisory authority, law enforcement institutions, tax authorities etc.;
  • the purposes of the legitimate interests of Balcia, e.g. recruiting employees etc.;
  • specific purposes you have given your consent to, e.g., to keep your CV to contact you for future vacancies etc.

WHAT PERSONAL DATA DO WE PROCESS?

By personal data we understand any information that allows us to directly or indirectly identify you (the data subject), for example, name, identification number, location data, online identifier or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity.

We might process the following categories of personal data (the list is not exhaustive):

  • information that identifies you as a job applicant for our vacancy (name, address, email address, telephone number);
  • data from your CV (education, work experience, skills, etc.);
  • details about your job interview and its results.
  1. HOW DO WE COLLECT YOUR PERSONAL DATA?

We usually receive personal data directly from you (our job applicant) when you apply for a vacancy in Balcia.

When we need to assess the insurance risk, investigate and to identify the insured event, to calculate the insurance indemnity, we receive your personal data from other sources, for example, state registries, health and medical institutions or persons, experts, law enforcement authorities and other natural or legal persons.

WHY DO YOU HAVE TO PROVIDE YOUR PERSONAL DATA TO US?

In order for Balcia to assess your suitability for a particular job, you must provide personal data such as education, work experience, etc., relevant to the particular vacancy.

If you do not provide the information requested by Balcia that is relevant to the vacancy, Balcia cannot assess your suitability for the job and recruit you.

  1. WITH WHOM DO WE SHARE YOUR PERSONAL DATA?
  • In cases and to the extent specified by law your personal data might be transferred to persons or institutions duly authorized by law, for example, supervisory authority, law enforcement institutions, tax authority, state social insurance institution etc.
  • Balcia might transfer your personal data to other processors related to provision, e.g., postal services, services of archiving, legal consultants, etc. In such cases, Balcia ensures that such processors provide sufficient guarantees to implement appropriate technical and organisational measures in such a manner that processing meets the requirements of the applicable law, including General Data Protection Regulation (GDPR), and ensure the protection of your rights.

FOR HOW LONG WILL WE PROCESS YOUR PERSONAL DATA?

Your personal data will be processed no longer than necessary. The data storing period may depend on the concluded contract, your given consent, the legitimate interest of Balcia or the applicable law (for example, claims limitation period specified in regulatory enactments governing employment relations, civil law, bookkeeping regulatory enactments etc.).

In cases when you withdraw your consent where you have provided it, in cases where it is necessary for our legitimate interests, we will still be processing your personal data we have collected during the period when your consent was valid until the data storage period expires.

HOW DO WE ENSURE SECURITY OF YOUR PERSONAL DATA?

For processing of your personal data, we have implemented appropriate organizational and technical security measures to guarantee personal data security, including protection against unauthorized or unlawful personal data processing, accidental loss or destruction of personal data.

WHAT ARE YOUR RIGHTS AS A DATA SUBJECT?

In accordance with the General Data Protection Regulation, as a data subject you have the right to:

  • request from Balcia access to personal data. This means that you can request for us to inform you whether we process your personal data, provide you with a copy of your personal data we process, provide information about your personal data processed by us (for example, what data about you and for what purposes we collect, to whom we disclose your personal data, whether we transfer this data outside the European Union and other information);
  • request from Balcia rectification of personal data. This means that if you see that personal data we collect about you is incorrect or inaccurate, you can request us to rectify or supplement such data;
  • request from Balcia erasure of personal data. This means that you can request from us to delete your personal data in cases when this data is no longer necessary for the purposes it was collected for, when you have withdrawn your consent, when you object to processing of your personal data by us, when you believe we process your personal data unlawfully, and other cases. In some cases, we will not be obliged to delete your personal data, for example, when such processing is required by the applicable regulatory enactments or for the purposes for defending legal claims.
  • request from Balcia restriction of processing concerning your personal data. This means that you can request us to restrict the processing of your personal data, except for storage, in cases you contest the accuracy of your personal data, you believe your personal data is being processed unlawfully, your personal data is no longer necessary for the purposes it was collected for, you object to processing of your personal data until it is checked, whether our legitimate reasons override your reasons. During the period of the restriction of processing of your personal data, we might not be able to provide you our services;
  • object to processing of your personal data. This means that you can object on grounds relating to your particular situation, at any time to the processing of your personal data which is based on your consent or our legitimate interests. In such cases, we might not be able to provide you our services;
  • data portability. This means that you can request us to provide personal data related to you which you have provided to us in a systematized, normally used and machine readable format, you can also request us to transfer your personal data to another data controller where it is technically feasible if the processing has been based on your consent or the contract and processing is carried out by automated means.

You can exercise your rights as a data subject by contacting Balcia in writing using contact information mentioned above.

HOW TO SUBMIT A COMPLAINT TO SUPERVISORY AUTHORITY?

You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes requirements of General Data Protection Regulation. You can find the relevant data protection authority on the website of the European Data Protection Board.   

Data protection authority:

  • in Latvia is Data State Inspectorate, address: Elijas Street 17, Riga, LV-1050, +37167223131, e-mail: , website: www.dvi.gov.lv.
  • in Lithuania is State Data Protection Inspectorate, address: L. Sapiegos str. 17, LT-10312, Vilnius, tel. +370 5 271 2804, +370 5 279 1445, e-mail: , website: https://vdai.lrv.lt/.
  • in Germany is Der Bundesbeauftragte für den Datenschutz und die Informationsfreiheit, address: Graurheindorfer Straße 153, 53117 Bonn, tel. +49 228 997799 0, email: , website: http://www.bfdi.bund.de/.
  • in Poland is Urząd Ochrony Danych Osobowych (Personal Data Protection Office), address: ul. Stawki 2, 00-193 Warsaw, tel. + 48 22 531 03 00, e-mail: , , website: https://uodo.gov.pl/.
  • in France is Commission Nationale de l'Informatique et des Libertés - CNIL, address: 3 Place de Fontenoy, TSA 80715 – 75334 Paris, Cedex 07, tel. + 33 1 53 73 22 22, website: http://www.cnil.fr/
  • in Spain is Agencia Española de Protección de Datos (AEPD), address: C/Jorge Juan, 6, 28001 Madrid, tel. + 34 91 266 3517, e-mail: , website: https://www.aepd.es/.
  • in Italy is Garante per la protezione dei dati personali, address: Piazza Venezia, 11, 00187 Roma, tel. + 39 06 69677 1, e-mail: , website: http://www.garanteprivacy.it/.

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